Disbursement of Cash Voucher
A 4-stage protocol for managing immediate cash payments with strict separation of duties and system-enforced accountability.
The process begins by ensuring the completeness and accuracy of all supporting documents required for the disbursement.
The Accountant creates the Cash Voucher in Phecom ERP, inputting specific details such as Payee, GL Account, and necessary Subsidiary Ledger entries.
The disbursement request is sent to the Manager for review. The Manager has the authority to either Approve or Decline the voucher based on validity.
Once approved, the Cashier disburses the funds. Note: The accounting entries are officially recorded in the books only when the Cashier finalizes this step.
Real-Time Financial Commitment
Phecom ERP synchronizes your cash-on-hand the moment a disbursement is executed. By requiring the Cashier to finalise the flow, the system ensures that the recording in the general ledger matches the physical release of funds, preventing discrepancies between your physical vault and digital reports.